Cost Consultancy
Pre-Contract Stages :
Concept Design Phase
- Prepare Cost Estimates based on the design options, for agreement within the Clients’ overall budgets.
- Prepare Target Construction Budget for agreement with the Lead Consultant/Client for a project budget, to include all elements for an overall cost estimate, limited to; Construction costs, escalation, Professional / Consultant fees, client direct supply costs, FF&E supply costs, OS&E supply costs, contingencies, mock-ups, Local authority fees, etc.
- Liaise with the Project Consultants / Client to determine the initial requirements and brief.
- Develop formats for presentation of future cost estimates throughout design stages for Lead Consultant / Client approval.
- Liaise with other Consultants to establish the initial design philosophy for all elements of the development and ensure that costing is based on the correct aesthetic level.
- Liaise with Structural & MEP engineers to establish design criteria as well as initial budgets.
Schematic Design Phase
- Monitor cost implications during Scheme Design.
- Compile Scheme Design Cost Report.
- Prepare updated costs based on design amendments due to design development and advise on costs to ensure that Approved Target Construction Budget is met.
- Advise on cost of various design options.
- Advise cost savings options.
Detailed Design Phase
- Check specification and drawings for compliance with Approved Target Construction Budget.
- Assist the design team with project specification by advising on preferred local products and applicable local tendered rates.
Tender Documentation Phase
Final Tender documents comprising of the following will be issued to the Lead Consultant / Client for compiling/issuing tender package for tendering.
Invitation to Tender :
- Invitation to tender letter
- Form of acknowledgement
- Confidentiality undertaking
Preambles and Bill of Quantities :
Preparation of Bills of Quantities by estimating quantities of work involved through drawings and specification of the contract.
Conditions of Contract :
- Instructions to tenderers
- Form of agreement
- Form of tender bond
- Form of performance bond
- Form of tender and appendix to tender
- General Conditions
- Particular Conditions and Schedules
Tender & Negotiation
Invitation to Tender :
- Calling for Tenders, financial evaluation and reporting on the tenders received. Preparation of documents for the procurement of tenders including Lump sum contracts, Schedules of quantities, Schedule of rates, Management contracts, Negotiated contracts, Two stage tender.
- Prepare and submit pre-tender estimate, prior to receiving tender packages.
- Assist with tender queries and circulars including preparation of tender addendums related to Conditions of Contract and BoQ only.
- Prepare and submit commercial tender evaluation report with recommendations.
- Assist Lead Consultant/Client in their negotiations with the various contractors and/or suppliers.
- Draft Letters of award for issuance by the client.
*Cost Consultancy services are limited to India Only
Subcontracts
Preparation of enquiry documents for the procurement of sub-contracts and evaluation and reporting on tenders received. Recommend conditions of contract, terms of payment, facilities to be provided for subcontractors. Review terms and conditions for nominated subcontractors to ensure compliance with the main contract provisions. Administer subcontracts including interim payments, valuations, variations and final account.
Post-Contract Stages :
Construction Supervision Phase
- Audit and verify the expenditure incurred to date against each budget item and the cost to complete after considering all work already completed. At each valuation stage, comment whether the remaining costs to complete the development can be met from remaining availability with in the amount provided by client for the project (“The Cost To Complete Schedule”).
- Verification / Approval of BBS.
- Verify quantities for work executed / to be executed.
- Verification of contractor claims.
- Maintain register of payments.
- Preparation of deviation statement / Change Order. (if Any)
- To project Anticipated Quantities/Cost of the project.
- Tracking and Monitoring the Project Cost.
- Certification of vendor’s payment.
- Reconciliations.
- Submit monthly cost report containing the following :
Final Account
- Prepare final accounts incorporating all re-measurements (if any), variations, increased cost allowances, value of all claims.
- Ensure completion certificate are issued, bonds are recovered and the necessary documents stipulated in the Conditions of Contract are submitted by the Contractor.
End Of Defects Liability Period
- Issue final payment certificate in accordance with the Conditions of Contract.